Creating the Extraordinary Student Experience: Office of Student Life

Flyers and Posters in Residence Halls

Flyer Approval Process


  • Provide a copy of your flyer to the Office of Residence Life for approval. You may bring a copy to the Office of Residence Life at Mendoza House South, 190 W. Woodruff, between the hours of 8am-5pm M-F, or email a copy to Peter Hansen (

  • Complete a general information form at our office in Mendoza House, providing contact person, telephone number, student organization name, and any special instructions for distributing the flyers (for example, if you would like flyers to be sent only to specific residence halls). If you submitted flyers for approval via email, you may complete this form after approval when you drop off copies for distribution. If you drop off a hard copy for approval, you will complete the form at that time. 
  • After approval, bring up to 370 copies of your flyer to Mendoza House for distribution to the Residence Halls. You may bring fewer than 370 as well. Please note that we do not provide printing services, and that you are not allowed to hang flyers in the halls yourself.

Please keep the following guidelines in mind when creating your flyer:

  • All postings must support the educational mission of the University and may therefore not contain information about the following, including but not limited to alcohol; the sale and solicitation of for profit good or services (exceptions may be made for charitable donations); and non-inclusive or biased related material.
  • All postings will be from student organizations or other affiliated offices of the University and must have the name of the organization and affiliated office on the flyer.  Outside groups unaffiliated with the University shall not be posted except where such postings are offering employment opportunities to students.
  • Flyers should preferably be 8.5" x 11" but should be no larger than 11" x 17" unless special approval is given. Please include the size of your posters when you submit them for approval.
  • Approved flyers are the only source of advertising within the residence halls. 

If you have any additional questions, please contact:

Peter Hansen 
Mendoza South
190 W. Woodruff  Avenue
8am-5pm M-F