Creating the Extraordinary Student Experience: Office of Student Life

Documents

University Housing Spaces

ATTENTION: Due to the ongoing state of emergency surrounding COVID-19, all events in our spaces have been cancelled indefinitely and no new reservations will be accepted until further notice. 

Please carefully read the following guidelines BEFORE you submit your reservation request:

  • Our office needs sufficient time to process requests and secure room access. Due to high request volumes and the time required to process them, requests made less than a week prior to the desired event date will not be accepted.
  • Due to extremely high request volumes at the begining of the semester, please be aware that our office may require additional time to process your request.
  • In order to fairly accommodate the many groups who are competing for reservations, our spaces may not be used for weekly or biweekly meetings.
  • Events held in University Housing spaces must be open to all students. Students should not have to be a member of the requesting student organization to attend the event.
  • There is no charge to reserve University Housing spaces. No sales are allowed and no admission or registration fees may be charged for events held in University Housing spaces. Cash donations may not be collected at the door. No food or other items may be sold during your event.
  • Follow all guidelines to ensure proper use of University Housing spaces. All policies of the Code of Student Conduct will be enforced. Failure to follow Residence Life policies may result in loss of privileges to use spaces or in assessed charges to the reserving party.
  • In order to be granted swipe access to the requested space, you must provide the dot number and (short) BuckID number of at least one individual affiliated with your organization.
  • If you plan to serve food at your event, please clearly indicate this in the event description. You are responsible for cleaning up the space.
  • Always leave the room in the same condition you found it. If you move any furniture, you must return it to its original place after your event.
  • Feel free to specify alternate spaces at the end of your event description in case your first choice is not available. If you would like to check to see if a particular room will be available before submitting your request, you may call the Residence Life office at (614) 292-3930.

If you have any questions, please contact UniversityHousingSpaces@osu.edu.

Spaces are provided "as is". We are unable to provide additional furniture, A/V equipment, or other equipment or items (including but not limited to laptops, table linens, platforms or staging). We are unable to provide on-site event support.

We strongly recommend that you place your request at least 3 weeks prior to your event date. If University Housing is able to accommodate your event, you will typically receive a confirmation of your reservation via email within 3-5 business days. Please note, however, that processing time may increase depending on current request volumes. You may be contacted to request additional information about your event prior to receiving confirmation. Please be aware that submitting a request does not mean that the space is reserved for your event. 

Prior to submitting your request, carefully read the PDF documents linked on the right side of the page above to familiarize yourself with available set-ups, maximum capacities, and audio/visual capabilities of our spaces. Please be aware that A/V support is limited as University Housing does not provide on-site event support. If your event requires A/V, please request additional event time to account for any A/V set-up or testing prior to the start of your event. An HDMI cable and a micro HDMI adapter are located in each room; however, we recommend bringing your own if your device requires a unique cord and as back-up. 

University Housing spaces support the residential student experience and are primarily for the use of University Housing and University Housing affiliated events. First priority is given to those parties; all requests are subject to availability and the discretion of University Housing staff. If a University Housing staff member requests a room for an emergency meeting within 48 hours of the event date, the reserving party with be immediately notified and asked to find another location for their event. When possible, University Housing will try to provide alternative space.