Creating the Extraordinary Student Experience: Office of Student Life

Documents

University Housing Spaces

We are currently accepting space requests for Fall Semester 2017. Please use the webform to submit your space request. 

University Housing spaces support the residential student experience and are primarily for the use of University Housing and University Housing affiliated events. First priority is given to those parties; all requests are subject to availability and the discretion of University Housing staff. If a University Housing staff member requests a room for an emergency meeting within 48 hours of the event date, the reserving party with be immediately notified and asked to find another location for their event. When possible, University Housing will try to provide alternative space. There is no charge to use University Housing spaces.

Please do not submit multiple requests for the same event; if multiple student organizations are partnering on a event, please have one organizer submit a request and list the partnering organizations in the event description. If you have flexibility on dates for your event, please list the additional possible dates in the event description rather than submitting multiple event requests. If you have any questions, please contact UniversityHousingSpaces@osu.edu.

University Housing spaces are provided as-is.

We are unable to provide additional furniture, A/V equipment, or other equipment or items (including but not limited to laptops, table linens, platforms or staging). We are unable to provide on-site event support.

Please keep the following in mind when you submit your space request:

  • Spaces should not be considered for weekly, regular, or reoccurring student organization meetings.
  • Due to high demand, student organizations unaffiliated with University Housing should limit their events to three or fewer dates per semester.
  • Events held in University Housing spaces should be open to residential students and should not be limited to members of the requesting student organization. Students should not have to be a member of the requesting student organization to attend an event.
  • There is no charge to use University Housing spaces. No admission fees may be charged for events held in University Housing spaces.
  • Follow all guidelines to ensure proper use of University Housing spaces. All policies of the Code of Student Conduct will be enforced. Failure to follow guidelines may result in loss of privileges to use spaces or in assessed charges to the reserving party.

We strongly recommend that you place your request at least 3 weeks prior to your event date. If University Housing is able to accommodate your event, you will receive a confirmation of your reservation via email within 3-5 business days. You may be contacted to request additional information about your event prior to receiving confirmation. Please be aware that submitting a request does not mean that the space is reserved for your event. 

Please read the attached document 'University Housing Space Guidelines' prior to submitting an event request to familiarize yourself with available set-ups, maximum capacities and audio/visual capabilities. Please be aware that A/V support for the space is limited as University Housing does not provide on-site event support. If your event requires A/V, please request additional event time to account for any A/V set-up or testing prior to the start of your event. An HDMI cable and a micro HDMI adapter are located in each room; however, we recommend bringing your own if your device requires a unique cord and as back-up. 

For additional assistance during an event, please call 614-902-0976.

* = Required field

1. Event Information

Please account for all set-up/clean-up time, as well as time to set AV equipment, in your space reservation request.

Start time of event:*
End time of event:*
Event Description:*
Maximum Anticipated Event Attendance: *
Requested Setup: *
Description of AV Needs: *
Does your event need catering? *

University Catering services many University Housing. If you are interested in using University Catering, please contact them directly at 614-688-3562 or catering@osu.edu a minimum of 7 days before your event. You are not required to use University Catering in University Housing spaces.

2. Contact Information
3. Access Requests

The majority of University Housing spaces are locked at all times and require BuckID access. Please list the name, dot number, and student/employee ID number of up to three people who should have swipe access to the space during the event. Your swipe access will only work during your requested event time. Do not prop exterior doors open at any time during your event.

Name: OSU Email: ID Number:
Name: OSU Email: ID Number:
Name: OSU Email: ID Number:
4. Verification
Are you human?*