Creating the Extraordinary Student Experience: Office of Student Life

Documents

University Housing Spaces

Before submitting a request, please be sure to carefully read ALL the information presented on this page.

 

Space Usage Policies & Guidelines

  • Events held in University Housing spaces must be open to all students. Students should not have to be a member of the requesting student organization to attend the event.
  • There is no charge to reserve University Housing spaces. No sales are allowed and no admission or registration fees may be charged for events held in these spaces. Cash donations may not be collected at the door. No food or other items may be sold during your event.
  • Food is permitted in our spaces, but keep in mind that you are responsible for cleaning up the space.
  • Follow all guidelines to ensure proper use of University Housing spaces. All policies of the Code of Student Conduct will be enforced. Failure to follow Residence Life policies may result in loss of privileges to use spaces or in assessed charges to the reserving party.
  • Spaces are provided "as is". We are unable to provide additional A/V equipment, furniture, or other items (including but not limited to laptops, table linens, platforms or staging).
  • We strongly recommend that you submit your request at least 3 weeks prior to your event date. If we are able to accommodate your request, you will typically receive a confirmation of your reservation via email within 5 business days. Please note that processing time may increase significantly depending on current request volumes.
  • Please be aware that submitting a request does not mean that the space is reserved for your event. You may be contacted to request additional information about your event prior to receiving confirmation.
  • Please be aware that A/V support is limited. It's a good idea to request additional event time to account for any A/V set-up or testing prior to the start of your event. An HDMI cable and a micro HDMI adapter are located in each room; however, we recommend bringing your own if your device requires a unique cord and as back-up. 
  • Prior to submitting, carefully read the PDF documents linked on the right side of the page above to familiarize yourself with available set-ups, maximum capacities, and audio/visual capabilities of our spaces.
  • Our spaces support the residential student experience and are primarily for University Housing affiliated events and programs. First priority is given to those parties; all requests are subject to availability and the discretion of our staff. If a University Housing or Residence Life staff member requests a room for an emergency meeting within 48 hours of the event date, the reserving party with be immediately notified and asked to find another location for their event.
  • If you have any questions, or would like to inquire about the status of a request, please contact UniversityHousingSpaces@osu.edu or call the Residence Life office at (614) 292-3930.

Space Request Submission Instructions

Student organizations and university users may submit a reservation request for one of our spaces via the Space Request ToolReservation windows for University Housing Spaces open on the following dates:
  • Fall - July 15th at 9:00am
  • Spring - December 1st
Please Note: We share this registration system with the Ohio Union. If you need support using the Space Request Tool, please contact ohiounionevents@osu.edu.

TO CREATE AN ACCOUNT

  • VISIT go.osu.edu/spacerequesttool
  • CLICK on the click here button to create an account as a virtual user.
  • SIGN UP by completing all necessary fields, including Email, Password, About You and Additional Information.
  • WAIT for an email which will be sent to you, within 3 business days, once the account is approved.

TO SUBMIT A REQUEST

  • SIGN IN with email and password at go.osu.edu/spacerequesttool
  • CLICK on Create a Reservation. Go to University Housing Request and click Book Now. If you do not see University Housing Request listed, please email ohiounionevents@osu.edu.
  • SEARCH: Go to the Let Me Search for A Room tab on the left, click Add/Remove Setup Type. When the Setup Type popup appears, uncheck the Standard box and click Update Setup Types. This will display all available spaces.
  • ROOMS: On left side enter event date, time and location. To view room availability on the calendar, click on the Schedule tab. Select room(s) and follow subsequent prompts. Click Next Step.
  • SERVICES: If you would like to add catering click the Web Request Catering Information and enter information. Click Next Step.
  • DETAILS: Complete Event Details and Client Details. Add any relevant Additional Information about your event. Under Housing Access, enter the dot number and (short) BuckID number of at least one OSU student or staff member affiliated with your organization to be granted swipe access to the event space. Click Create Reservation.
  • WAIT for your confirmation notification which will be emailed to you with any next step instructions. If your reservation request cannot be granted for any reason, you will be notified via email.
  • REVIEW the confirmation details and contact UniversityHousingSpaces@osu.edu with any questions.