Office of Student Life
Housing and Residence Education

Flyers and Collection Boxes in the Residence Halls

Flyer Approval Process

Email a copy of your flyer to Traci Woodard in the Office of Housing & Residence Education for approval.

When requesting approval, please include the following information: contact person, telephone number, student organization name, and any special instructions for distributing the flyers (for example, if you would like flyers sent only to specific residence halls).

After you flyers have been approved and received, please allow 10-15 business days for distribution to the residence halls.  You may submit up to 60 copies (one per hall) to 920 Lincoln Tower, Room 921A.  Please note that we do not provide printing services, and individials are not permitted to post flyers in the residence halls themselves.

Flyer Guidelines:

  • Flyers must be from student organizations or other affiliated university offices and must include the name of the organization or office.

  • Postings from outside groups unaffiliated with the University are not permitted unless offering employment opportunities to students.

  • Flyers may not include advertisements for alcohol, drugs, or the sale/solicitation of for-profit goods or services (exceptions may be made for charitable activities).

  • Flyers must be 8.5" x 11" unless special approval is obtained.

  • Approved flyers are the only method of advertising permitted in the residence halls.

Please note: Approval of flyer postings is at the discretion of the Housing & Residence Education department, and requests may be denied.


Collection Boxes in the Residence Halls

To organize donation collections in the university residence halls, please provide the following information:

  • Approval Request: Email Traci Woodard to request approval.
  • Collection Locations: Indicate which residence halls will have a collection box (up to three residence halls per request).
  • Contact Person: Provide the name, phone number, and email address of the individual responsible for monitoring the collection boxes and ensuring donated items are collected regularly.
  • Collection Dates: Specify the dates during which the collection will take place.
  • Benefiting Organization/Group: Identify the organization, program, or community group that will receive the donated items.

Please note:

  • Donation collections are not accepted during the months of August, December, April, or May, or during the summer term.
  • Housing and Residence Education reserves the right, at its discretion, to approve or deny any donation collection request based on operational needs and space availability.

Once our office receives the required information, we will coordinate with the appropriate staff to determine whether the requested collection can be accommodated in the designated residence halls.

If there are additional questions, please contact:

Traci Woodard
woodard.117@osu.edu
921A Lincoln Tower
1800 Cannon Drive
614-292-8266
M-F: 8:00am-4:00pm