Creating the Extraordinary Student Experience: Office of Student Life

Residence Hall Closing Information

April 11, 2017

Closing Procedures

• The building closes promptly at 2:00 pm on Wednesday, May 3, 2017. All residents will be expected to remove themselves and any necessary belongings from their room (and the building) by this time. Exceptions include graduating seniors, their siblings, and members of the Marching Band, Office Assistants, and students involved with commencement. They must contact the Housing Services office, at 292-8266, to request to stay late.

• Residents must contact Housing Services if they will not be able to check out by 2:00 pm on May 3rd. Residents will be contacted if their request is granted; merely contacting Housing does not guarantee that you will be allowed to stay late.

• No entry will be permitted to the building after the building has closed.

Residents Responsibilities – Room Cleaning

The following are tasks to be completed prior to departure from the University:

• Clean, defrost, disconnect, and leave micro-fridge doors open. Leaving the doors open will air-out the unit. This must be done well. Charges will be assessed for dirty micro-fridges. It is recommended that they do this a few days before moving out and leave the door of the fridge open to air out.

• Remove all items from the building. This includes furniture, wall hangings, and other items that residents have brought into the room during the year.

• Clean all University furniture. Dust the desks, dressers, and cabinet spaces.

• Return furnishings to their original position within the room. Make sure all items have been removed from the walls and doors. This includes any type of adhesive you have used during the academic year. Goo Gone works great, residents should plan to purchase it in advance as nearby stores will run out the week of closing. Because of the type of walls some residence halls will request that residents leave adhesives (i.e. command strips) to avoid damage to the drywall. Please check with your hall staff for specific instructions for your community.

• Vacuum, sweep and mop the floors.

• Take out all trash and recycling.

• Make sure the residence hall room door has been cleared and cleaned. Persons who do not clean their room door will be billed per hour for cleaning. Additionally, any hinges that have been tampered with could be billed a minimum of $35 if they are not working.

• Turn off all lights.

• Do not leave anything on the floors or in the drawers.

• Close and lock all windows in the room.

• Close and lock the room door.

Specific Check-out Procedures for Residents

• Students MUST have a Resident Advisor or another Residence Life staff member check them out once they have cleaned their room and removed ALL of their belongings. They are responsible for any damages that have occurred in the room since their arrival.

• Resident Advisors will have schedules placed outside their doors to check you out when you are ready. Residents must sign up at least 24-hours in advance. This will give consideration to the Resident Advisor who also has finals to prepare for during this busy period.

• After all belongings have been cleared from the room, residents must follow the aforementioned closing procedures. The Resident Advisor will confirm that the student is indeed ready to vacate the building by having the resident and staff signatures on the check-out form.

• If an RA shows up to check a resident out and they are not ready, they can be asked to reschedule or contact the desk for an RA on-call to perform the check-out.

• Return your keys and all paperwork completed with the RA to the hall desk. Residents will be charged for a lock change should their keys not be returned. The fee for a lock change is $150.00.

• Residents must change their address with anyone you receive mail from. Housing will only forward mail for a short time before it is “returned to sender.” Know that forwarding takes longer than regular mail if they are expecting something in the mail.  They should also update their address in Buckeyelink so any university mail is sent to the appropriate address for the summer.

• Residents must pay any outstanding debts to the University. Outstanding bills can delay receipt of grades, as well as impact registration for subsequent semesters. In addition, a debt to the university will delay diplomas, as well as prohibit students from requesting transcripts at a later date, receiving certain services from the University, etc. Special Notes for Residents

• Traffic will be congested on Tuesday and Wednesday. Residents are encouraged to leave before this time if possible. Be careful to follow all parking regulations while on campus. For information about fees related to parking please visit osu.campusparc.com. The university cannot be responsible for vehicles that are ticketed or towed due to failing to follow the specified parking regulations or the direction of a traffic control officer. Residents will be notified of specific traffic procedures for their respective area of campus.

• Carts will be available from the Front Desk. These are limited in number, so students should not wait for carts if none are available, they should consider moving smaller items out to their cars. Carts will be available with a driver’s license and if they are not returned on schedule (30 minutes) students will be billed for the cost of the cart.

• Student behavior meetings will be handled differently during the last week of the semester. Repeat offenders will be referred automatically to Student Conduct. Offensive or non-compliant actions may face immediate removal from the building.

• 24 hour Quiet Hours are in effect from Monday, April 24th at 11:00 pm until Tuesday, May 2nd at 5:00 pm. If a floor-mate or another resident approaches residents because of noise issues, we expect them to be respectful and respond to their request. Violations of quiet hours may result in them being asked to leave the building due to the disruption to the community.

• Due to the increased traffic in the building during move-out, theft is a potential concern to be aware of during this week. Students should keep their door locked at all times, and never leave items unattended in the hallways or throughout the hall.

• Residents are instructed to contact the Hall Director, Resident Advisor or the desk should they have additional questions regarding closing

• Students enrolled in summr classes wishing to stay on-campus during the summer should contact Housing assignments to make arrangements. (614-292-8266)